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Subcontract Administrator & Strategic Sourcing

SOURCING STRATEGIC: Applies standard purchasing/procurement methodology to indirect spend categories to achieve organizational objectives, best value for the enterprise and achievement of target return of investments (ROI). Works very closely with internal clients to: identify sourcing needs, conduct buy/market profiles and define acceptable service levels. Develops sourcing strategies; solicits/analyzes request for proposals; negotiates contracts and coordinates supplier integration plan with internal client. Establish a supplier relationship management process with continuous improvement goals/programs. Monitors market dynamics and communicates changes that affect internal client needs.

SUBCONTRACT ADMINISTRATION: Develops subcontract specifications, work statements and terms and conditions for the procurement of specialized materials, equipment and/or services. Prepares bid packages, conducts bidders' conferences, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, writes awards and administers resulting subcontracts. Negotiates and coordinates additions, deletions or modifications to subcontracts. Participates with contracts administration and purchasing to develop subcontract policies and procedures.

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Knowledge
Problem Solving
Discretion/Latitude
Impact
Liaison
Work Products (Examples my include but are not limited to)
Minimum Education and Experience
Level 1
Level 2
Level 3
Level 4
 
Subcontract Administrator & Strategic Sourcing I 
Subcontract Administrator & Strategic Sourcing II 
Subcontract Administrator & Strategic Sourcing III 
Sr. Subcontract Administrator & Strategic Sourcing 
 
Limited use and/or application of basic principles, theories and concepts. Limited knowledge of industry practices and standards.
Frequent use and general knowledge of industry practices, techniques and standards. General application of concepts and principles.
Complete understanding and application of principles, concepts, practices and standards. Full knowledge of industry practices.
Contributes to the development of new concepts, techniques and standards. Considered an expert in the field within the organization.
Solves routine problems of limited scope and complexity following established policies and procedures.
Develops solutions to a variety of problems of moderate scope and complexity. Refers to policies and practices for guidance.
Develops solutions to a variety of complex problems. May refer to established precedents and policies.
Develops solutions to complex problems which require the regular use of ingenuity and innovation. Ensures solutions are consistent with organization objectives.
Work is closely supervised. Follows specific detailed instructions.
Works under only very general supervision. Work is reviewed for soundness of judgment and overall adequacy and accuracy.
Work is performed under general direction. Participates in determining objectives of assignment. Plans schedules and arranges own activities in accomplishing objectives. Work is reviewed upon completion for adequacy in meeting objectives.
Work is performed without appreciable direction. Exercises considerable latitude in determining objectives and approaches to assignment.
Contributions are usually limited to task-related activities. Errors do not typically have a major effect on the organization.
Contributes to the completion of organizational projects and goals. Errors in judgment or failure to achieve results would normally require a moderate expenditure of resources to rectify.
Exerts some influence on the overall objectives and long-range goals of the organization. Erroneous decisions or failure to achieve objectives would normally have a serious effect upon the administration of the organization.
Effects of decisions are long-lasting and heavily influence the future course of the organization. Errors in judgment or failure to achieve results would result in the expenditure of large amounts of company resources.
Contacts are primarily with immediate supervisor and other personnel in the section or group.
Frequent internal company and external contacts. Represents organization on specific projects.
Represents the organization as a prime contact on contracts or projects. Interacts with senior internal and external personnel on significant matters often requiring coordination between organizations.
Serves as consultant to management and special external spokesperson for the organization on major matters pertaining to its policies, plans and objectives.
Prepare proposal requests in accordance with established terms and conditions of the contract.
Prepare proposal requests in accordance with established terms and conditions of the contract. Manage project schedules, ensure all stakeholders receive regular status, identify risks and develop and implement risk mitigation plans. Maintain action logs, negotiate prices, analyze cost models and conduct cost/price analysis
Prepare proposal requests in accordance with established terms and conditions of the contract and Government regulations. Manage project schedules, ensure all stakeholders receive regular status, identify risks and develop and implement risk mitigation plans. Maintain action logs, negotiate prices, analyze cost models and conduct cost/price analysis. Develop strategies to develop suppliers, conduct scorecard reviews, define supplier improvement path and ensure progress is made.
Direct the management of subcontracts within company policies, procedures and Government regulations to support program requirements. Manage project schedules, ensure all stakeholders receive regular status, identify risks and develop and implement risk mitigation plans. Maintain action logs, negotiate prices, analyze cost models and conduct cost/price analysis. Develop strategies to develop suppliers, conduct scorecard reviews, define supplier improvement path and ensure progress is made. Lead organization projects for continuous improvement, development of new tools/processes, mentor and train other employees.
1+ years of directly related experience with a Bachelor's Degree in Business, Engineering or a related field. Basic MS Word, PowerPoint and Excel skills.
3+ years of directly related experience with a Bachelor's Degree in Business, Engineering or a related field. Basic MS Word, PowerPoint and Excel skills.
6+ years of directly related experience with a Bachelor's Degree in Business, Engineering or a related field. Masters or Advanced Degree Preferred. Advanced MS Word, PowerPoint and Excel skills.
10+ years of directly related experience with a Bachelor's Degree in Business, Engineering or a related field. Masters or Advanced Degree Preferred. Advanced MS Word, PowerPoint and Excel skills.

Minimum education and years of experience requirements not to be used exclusive of other leveling factors. Substitution of additional relevant education and experience for stated qualifications may be considered.

The above information has been designed to indicate the general nature and level of work performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Work Environment/Physical Demands: General office environment and use of computer equipment.