Manage all proposal activities during proposal planning, preparation and post-submittal phases, including coordination with other sites' Primes and Subcontractors. Completes bid fact sheet. Develops schedules for meeting customer proposal/ROM requirements, provides update, monitors and reports status. Ensures proposal compliance with solicitation requirements. Serves as a central contact point on assigned proposals, and leads multi-discipline or cross-functional team(s). Provides proposal team leadership to include coaching new and existing proposal team members, facilitates strategy and theme sessions, conducts daily status reviews when required, manages and drives volume leads and authors throughout the proposal preparation process. Guides and implements proposal development strategy. Responsible for working directly with Business Development Managers, Contracts, Engineering and Finance by supporting the development, writing, and editing of proposals. May be responsible for implementation of the capture/win strategy. Ensures that the proposal process is run through Gate/Milestone reviews, and that proper pre-planning sessions are scheduled and implemented. Captains, briefs or participates in Color Reviews.
Plans, manages, coordinates, and supervises the preparation and submittal of proposals for new business opportunities in response to customer solicitations, according to established deadlines, guidelines, and standards. Reviews/rewrites, edits proposal inputs and coordinates with technical personnel to ensure accuracy. Compiles cost, schedule, and technical elements in the development of proposals in accordance with request for proposal (RFP) specifications. Under direction of the program leads and management, must be able to create or edit new portions of content for specific RFP’s. Coordinates the collection and accumulation of cost, scheduling, and performance elements from functional departments. Researches and analyzes historical data, develops cost models to support proposal efforts. Coordinates activities and participates in fact-finding meetings. Participates in should-cost and pricing reviews with management and customer representatives. Participates as a member of the contract negotiating team. May require working with multiple business areas and all areas of the organization to create compelling proposals that effectively present solutions to meet the needs of our clients and prospects.
Knowledgeable of proposal development process for winning federal and foreign government proposals. Maintains technical/grammatical accuracy of baseline content and outlines RFP’s, including creating compliance matrices. Writes, edits, formats and coordinates the preparation of materials needed for each proposal. Handles all administrative functions including final proposal production, reprographics, binding and finishing of document(s). Coordinates final book check process and ensures proposals are delivered within designated timeline.
Accomplishes tasks mainly through direct supervision of non-exempt and entry-level exempt employees.
Accomplishes results through lower level subordinate supervisors or through experienced exempt employees who exercise significant latitude and independence in their assignments.
Accomplishes results through subordinate supervisors or exempt specialist employees.
Generally accomplishes results through lower management levels.
Directs through lower management levels. Has responsibility for managing a function that includes multiple related departments.
Directs daily operations of work area.
Administers and executes policies, processes, and procedures that affect subordinate employees and the workflow of the work area.
Interprets and administers policies, processes, and procedures that may affect sections and subordinate work areas.
Establishes operating policies and procedures that affect departments and subordinate sections and work area. Interprets company-wide policies and procedures. Develops budgets, schedules, and performance standards.
Establishes policies appropriate for the function. Interprets and recommends modifications to company-wide policies and practices.
Assignments are largely established in accordance with schedules and deliverables. Work is reviewed for accuracy and completeness.
Assignments are task or activity oriented. Work is reviewed for soundness of judgment and overall quality and efficiency.
Assignments are defined in terms of activities and objectives. Work is reviewed upon completion for adequacy in meeting objectives.
Assignments are objective oriented. Work is reviewed in terms of meeting the organization’s objectives and timelines.
Objectives are defined in collaboration with senior management and results assessed from a relatively long-term perspective.
Decisions have a direct impact on work unit operations. Erroneous decisions or recommendations or failure to achieve results might cause delays in schedules.
Decisions impact work area operations. Erroneous decisions or recommendations or failure to achieve results might cause delays in schedules, and require the allocation of more people and financial resources.
Decisions have an impact on work processes and outcomes. Erroneous decisions or recommendations or failure to complete assignments normally result in serious delays and considerable expenditure of additional time, human resources, and funds.
Decisions have an extended impact on work processes and outcomes. Erroneous decisions result in critical delays and modifications to projects or operations; cause substantial expenditure of additional time, human resources, and funds; and jeopardize future business activity.
Decisions have a serious impact on the overall success or failure on area of accountability. Erroneous decisions or recommendations may cause critical delays or modifications to company projects or operations causing substantial expenditure of time, human resources, and funds.
Interacts daily with subordinates and/or peers within similar and/or related functions primarily for the purpose of presenting and exchanging information.
Interacts internally primarily with subordinates and other supervisors. External interaction is typically with suppliers, vendors and/or customers. Primary purpose of liaison is information sharing and basic problem resolution.
Interacts frequently with internal personnel and outside representatives at various levels. Participates and presents at meetings with internal and external representatives. Interaction typically concerns resolution of operational and scheduling issues.
Interacts frequently with internal and external management and senior-level customer representatives concerning projects, operational decisions, scheduling requirements, and/or contractual clarifications. Leads briefings and technical meetings for internal and external representatives.
Interacts with senior management, and others concerning matters of significance to the company. Conducts business and technical briefings for senior and top management and for external representatives.
Bachelor's Degree in Business or related field and 5+ years professional experience, which may include 1+ years previous lead or supervisory responsibilities. Advanced MS Word, PowerPoint, and Excel skills.
Bachelor's Degree in Business or related field and 7+ years professional experience, which may include 3+ years previous lead or supervisory responsibilities. Advanced MS Word, PowerPoint, and Excel skills.
Bachelor's Degree in Business or related field and 10+ years professional experience, which may include 5+ years previous lead or supervisory responsibilities. Advanced MS Word, PowerPoint, and Excel skills.
Bachelor's Degree in Business or related field. MBA Preferred. 12+ years professional experience, which may include 5 - 7 years previous lead or supervisory responsibilities. Advanced MS Word, PowerPoint, and Excel skills.
Bachelor's Degree in Business or related field. MBA Preferred. 15+ years professional experience, which may include 7+ years previous lead or supervisory responsibilities. Advanced MS Word, PowerPoint, and Excel skills.
Minimum education and years of experience requirements not to be used exclusive of other leveling factors. Substitution of additional relevant education and experience for stated qualifications may be considered.
The above information has been designed to indicate the general nature and level of work performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
Work Environment/Physical Demands: General office environment and use of computer equipment.
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